Searching in Backstage
Overview
The Search functionality in Backstage allows you to efficiently locate and filter content within your Videos and Playlists. This powerful filtering system enables you to narrow down large content libraries using multiple criteria, making it easier to find specific assets or groups of content that meet your requirements.
The search interface provides both a main search bar for text-based queries and comprehensive filtering options to refine results based on content attributes, status, and other metadata.
Search Scope
Important Limitation: The current search functionality requires exact matches and does not support fuzzy search.
The main search bar searches within the following fields only:
Title
Description
Program Name
External ID
When using the search bar, your search terms must match the content exactly as it appears in the system. This means:
Exact spelling is required - any typos or variations in spelling will prevent matches
Case sensitivity may apply - ensure your search terms match the exact capitalization used in the content
To work effectively within these limitations:
Use specific, complete terms that you know appear in your content
Try variations of titles or descriptions if your initial search doesn't return expected results
Utilize the filtering options to narrow down content before using the text search
Consider using External IDs or Media IDs for precise content location when available
NOTE: Other content attributes like tags, custom parameters, and status information are not searchable through the main search bar. These can only be accessed through their respective filter options in the interface.
Filters
Tags
The Tags filter allows you to search for content based on the tags that have been applied to media assets or playlists. Tags serve as organizational markers that help categorize and direct content throughout the system.
Include Filters:
Any: Content will appear in results if it has at least one of the selected tags
All: Content will only appear if it contains every single selected tag
Exclude Filters:
Any: Content will be excluded from results if it has at least one of the selected tags
All: Content will only be excluded if it contains every single selected tag
Tags are essential for organizing content and enabling Dynamic Playlist functionality, so proper tag filtering helps you quickly locate content that belongs to specific categories or series.
Custom Parameters
Custom Parameters filtering works similarly to Tags but focuses on custom metadata fields that have been configured for your content. These parameters provide additional ways to categorize and search for content beyond standard tags.
Include Filters:
Any: Content will appear in results if it has at least one of the selected custom parameters
All: Content will only appear if it contains every single selected custom parameter
Exclude Filters:
Any: Content will be excluded from results if it has at least one of the selected custom parameters
All: Content will only be excluded if it contains every single selected custom parameter
Custom parameters offer flexibility in content organization and can be tailored to your specific workflow needs.
Preset Type
The Preset Type filter allows you to search for content based on the specific preset template that was used when creating the video or playlist. Presets are predefined templates with customized fields designed for different types of content.
This filter is particularly useful when you need to locate all content of a specific type, such as all video assets created with a particular preset or all playlists that follow a certain organizational structure.
Playlist Type
When working within the Playlists section, the Kind filter allows you to distinguish between different playlist types:
Manual: Hand-curated playlists where content is individually selected and ordered
Dynamic: Automatically populated playlists that use tag-based filtering to include content
For more detailed information about the differences between manual and dynamic playlists, refer to Playlists.
Status
The Status filter helps you locate content based on its current publication state:
All
Shows all content regardless of publication status
Active
Content is currently active and available for viewers to access
Inactive
Content is no longer active and unavailable to viewers
Ready
Content that is published and accessible to viewers
Not Published
Content that has been saved but remains inactive and hidden from users
Expired
Content that has reached its expiration date and is no longer available
Scheduled
Content with a future publish date that has been set but not yet reached
Not Scheduled
Content that does not have a publish date configured
Deleted
Content that has been removed from the system and will no longer show up in search unless this Status filter is selected
Language
The Language filter allows you to locate content that has been configured with specific language localizations. Content may have multiple language options for elements like titles and descriptions.
When you select a language filter, the search will return content that has localization available in that language. For example, selecting "French" will show all content that has French language options configured, even if the content also has other language localizations available.
Expiration Date Range
The Expiration Date Range filter helps you locate content based on when it is scheduled to expire or become inactive. This filter offers two distinct modes:
Early Mode:
Allows you to set both a start date and end date
Shows content that will expire within the selected date range
Useful for identifying content that needs renewal or replacement within a specific timeframe
Continuous Mode:
Allows you to set only an end date
Shows all content that will expire before the selected date
Useful for finding all content that expires by a certain deadline
NOTE: Both modes use Central Time (CT) as the standard, so ensure you account for this when setting your date parameters.
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